Terms of Rental Agreement – General
Indemnification and rental acknowledgement: Guest acknowledges that the cabin is privately owned, including the
furnishings. We reserve the right to refuse service to anyone. Guest and their guests agree to INDEMNIFY and hold
harmless the homeowner and Epic Getaways and Retreats, LLC (Property Manager) for any and all claims, including those
of third parties, arising out of or any way related to guests use of premises, or the items of personal property provided
therein. Guests assume the risk of injury or other losses relating their stay within the premises as well as all outdoor
amenities, both natural and manmade provided on property. This includes but is not limited to trees, beach access and
water front, fences, steps, etc…. All activities both in and outside will be done at guests own risk. Guests will not hold
property owner nor Property Manager responsible for any accidents, injury, or loss of life resulting from the activities or
any unforeseen events conducted on property.
Check in/Check out: The Guest and their invited guests staying at the rental property (guests) understand and agree that
check in time is 4:00 PM. On day of arrival, Guest can call to determine if cabin is available for early check in. Check out
is no later than 10 a.m. Late checkout will be considered only if cabin is not rented the evening of respective check out
date. Approval must be given. An additional night stay will be charged for unauthorized check outs.
Additionally, no refunds will be given for early departure or shortening of stay.
Minimum age requirement: Guest listed above must be a minimum of 21 years of age and must be at rental property the
entire stay. Driver license must be presented for inspection upon check in if age appears to be in question.
Use of premises: Guests understand and are entirely responsible for any property damage, accidental injury to any
person(s) or loss of any kind sustained by any person staying at cabin. Guest will be present during check in on location
and shall inspect with Epic representative the property. During check in process, Guest will be instructed on use of all
appliances, electronics and all on site personal property. During walk through upon check in, any existing damage or
nonworking appliance will be noted with property manager.
Occupancy and use of premises shall not be such as to disturb or disrupt neighbors or residents. Cabins are for individual, family, and corporate type use. If a disrupting situation develops, all guests will be asked to leave immediately without refund. “House Parties” are not allowed. If a house party occurs, occupancy of cabin will be terminated immediately without refund and a fine of $500 will be charged immediately to Guest’s credit card held on file.
No campers, tents, RV’s, Travel Trailers and Motorhomes are allowed on premises. Epic RV Park and Beach can provide
full accommodations. Please refer to www.epicrecreation.net for full accommodations.
If furniture is slightly rearranged during your stay, it must be returned to its proper placing prior to checkout. Under no circumstances are
they to be moved from room to room or floor to floor. A $50 fee will be charged if cleaning crew has to resituate
furnishings.
Damage/Theft: Guests agree to leave the premises as it was found, in a generally clean, undamaged condition. Guest
shall be responsible for all damages whether intentional or not and caused by any member of the party staying or visiting
the cabin. The credit card on file is authorized for charge of any/all damages or theft occurring during the scheduled
stay. Guest authorizes Property Manager to charge any expenses related to theft or damage, cleaning of cabin beyond
normal wear and tear.
Alcoholic Beverages/Illegal Drugs: Consumption of alcoholic beverages in cabin is limited to persons of legal age. Guests
understand that there is to be no excessive drinking of alcohol, nor illegal drug use. Violation of this condition will result
in immediate eviction of the cabin, local authorities will be notified for violations and no refunds will be given.
Right of Entry: Property Manager reserves the right to enter cabin at any time to investigate disturbances, check
occupancy, check damages, and make repairs as management deems necessary. Prior notice will attempt to be given.
Occupancy: Cabin occupancy is to be limited to the maximum number of guests allowed in the respective cabin. Under
special preapproved circumstances, a variance may be granted. Such variance must be granted prior to day of check in.
If upon inspection, limit is breached, incremental guests will be asked to vacate premises. If guests fail to comply, entire
party will be asked to vacate premises without refund. This is for the guest’s protection and safety. Visitors are welcome
at any time but cannot stay overnight.
Pets: NO pets allowed in or on the premises. Violation of this term will result in Guest being charged a minimum of a
$500 remediation fee. Such fee will be used to professionally clean carpets and furniture, repair any damages, or clean up.
No exceptions, so please don’t ask.
Smoking: NO Smoking allowed in or on the premises. Any evidence of a violation will result in a charge of at least $1,000
depending on the cleaning needs.
Fireworks/firearms/explosives: Fireworks are NOT allowed, nor any discharge of a firearm or explosives. This to protect
against fire risks and safety to guests.
Items left in Unit: Please make sure all personal items are removed from cabin upon departure. If any items are
discovered during the cleaning process, we will contact you but will not be held responsible for items left in cabin. Shipping and mailing costs if incurred will be paid in advance by credit card with a 3% fee of such costs.
Malfunctions. We do our best to ensure that all appliances, utilities and amenities do not fail but cannot guarantee.
Upon notice from guest, immediate efforts will be made to remedy any problems. Guest understands and agrees that
there are circumstances beyond property manager and cabin owners control and no recourse of action will be brought
against them for these circumstances. If an ongoing power or other utilities failure exists, property manager will work
with guest to ensure fair and partial refund if stay is shortened. In case of failure of appliances or other on site
amenities, property manager will do all that is possible to repair or replace in a timely manner the failure. Potential
discounts or refunds will be discussed on a case by case situation.
Parking: Vehicles are to be parked in designated parking areas only. Parking on yard is not permitted. Any illegally parked
cars are subject to towing with applicable fines/towing fees being sole responsibility of vehicle owner. Overflow parking
is available off site at most cabins and will be made available to guests. Specific cabin arrangements will be discussed
upon check in.
No Daily Maid Service: Daily cabin service is not available at cabin. Cabin is fully equipped with laundry facilities that are
accessible by guests. Bath towels and linens are not be removed from cabin for any purpose. Limited beach towels (6)
and beach blanket (1) are provided for guest use but it is recommended that guest bring their own for use at beach and pool. Please remove sand and hang to dry before bringing into cabin after each use. Count of all towels and linens will be
performed by cleaning crew upon check out. Guest agrees to pay in full for any replacement of such missing towels or
linen at retail pricing.
Cabin Supplies: Supplies provided in rental arrangement are as follows: Hand and bathing soap; dish and dishwater
detergent; toilet paper; trash bags; paper towels. Cooking spices included: salt and pepper. Kitchen appliances and
utensils: dishes; cooking and eating utensils; serving bowls; strainers; oven; gas stovetop; microwave; mixer; crockpot;
coffee pot; griddle; and outdoor barbeque grill (April-Oct). This list is meant to inform Guest of amenities. It is not fully
inclusive and may change at any time. Cabin comes with linens and towels for stated capacity. Inventory is taken by
cleaning crew after each guest stay. Any missing items will be charged to guest Owner closets/garages: Each cabin has locked owner closets and garages. Guests agree to not disturb or tamper with any locks or doors. Access to such closets/garages are not part of rental agreement.
Fire pits: No outdoor fires are allowed on premises other than in provided and established fire pits. Firewood is NOT
provided. If evidence of external fire in non-approved location is discovered, a fine of $500.00 will be assessed and
charged directly to credit card on file to ensure proper cleanup.
Terms of Rental Agreement – Deposit/Damage/Cancellation policies
Forward Reservation Price Adjustments: If any taxing entity changes their required sales and lodging type taxes after
the initial reservation was completed, the change will be reflected in the final amount due from the Guest at time of
check in.
Payment: A deposit of 50% of total balance is due at time of reservation. The remaining 50% is due upon check in.
Security and Damage Deposit: Guest agrees to leave a credit card on file at time of booking as a security deposit for any
cancellations or damages to the property or its contents during their stay. Guest agrees the credit card on file may be
used to pay for any cancellation fees or damages caused by guests or visitors of guests to the rental property, its
furnishings and equipment or any items missing from the rental cabin during their stay. If the card on file cannot be
processed for any reason the Guest must provide payment for damages in some other suitable payment form. Guest
will be responsible for all legal fees associated with any resolution of such dispute and done in accordance with Utah
Law.
Cancellation policy: A grace period of 5 days from time of reservation is granted with a 6% cancellation fee. From 6th
day until 90 days prior to check in date, a cancellation fee of 20% of the total revenue will be charged if cancelled. If
cancellation takes place less than 90 days before the check in date and the property is not re rented for the cancellation
period, then the entire deposit shall be forfeited. If the unit is re rented, the deposit less the 20% cancellation fee, will
be refunded. Cancellations less than 14 days will be charged the full amount.
Weather Policy: Inclement weather does not constitute reasoning for any type of cancellation. Normal cancellation
rules will apply. During winter months, vehicles with all wheel or 4 wheel drive are recommended. Roads to all cabins
are plowed but can be snow or ice covered.
Change policy: Any request in change of reservation will be reviewed and accommodated if possible. If not possible, and
Guest chooses to depart early, Guest will be responsible for full amount of rental.
Terms of Rental Agreement – Check out procedures
Garbage Removal: All garbage must be bagged in provided trash bags and taken to nearest dumpster or onsite garbage
cans prior to departure.
Used linen and towels: All used linen must be removed from beds and piled in wash room. Any wet towels must be hung
for drying or if dry, piled in wash room. Please start first load of dirty laundry upon departure.
General clean up: Please clean up liquid spills, squeegee showers after use, pick up trash, etc…. Please report any
damages immediately to Property Manager.
Keys and FOBS: If any Key FOB’s, or Keys are lost, Guest will pay a minimum of $25 for the costs of replacing, rekeying or
replacing of the locks.